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Overhead Doors Preventative Maintenance




Overhead Doors Preventative Maintenance


The City is seeking Proponents to provide maintenance services on all the City’s overhead doors. There are approximately 191 overhead doors in 45 City buildings. About half of these doors are electrical types and the others manual. There is an operational need to keep the overhead doors working effectively in all areas, especially in emergency response areas such as the Fire Halls and the RCMP headquarters. To ensure reliable, ongoing functionality of these doors, the City wishes to engage a contractor or contractors who will provide maintenance of all overhead doors on a regular and ongoing basis according to the terms of this RFP.

The Services to be performed under this RFP shall consist of providing of all labour, supervision, tools materials, equipment, transportation, permits and licenses, and management to maintain and repair, and make alterations to these doors. This also includes and is not limited to all its locking devices, hinges, handles, brackets, rollers and associated electrical and electronic parts (i.e. drives, motors, remotes, sensors, etc.) for electric doors.

An information meeting has been scheduled by the City Representative to discuss the City’s requirements under this RFP (the “Information Meeting”). While attendance is at the discretion of Proponents, Proponents who do not attend will be deemed to have attended the Information Meeting and to have received all of the information given at the Information Meeting. Proponents are strongly encouraged to attend the Information Meeting to gain an understanding of the City’s requirements:

Information Meeting Date/Time:
Wednesday April 04, 2012 - 11:00am (local time)
Information Meeting Location:
Meet at Facilities Office – 6645 – 148th Street, Surrey, BC, V3S 3C7

For Information Only - Information Meeting
An Information Meeting was held to discuss the City's requirements under this RFP. Representatives from the following companies were in attendance:
  - Valmart Doors
  - Craftsman Overhead Door
  - Southside Door
  - Overhead Door Co. of Vancouver

RFP document for download (.pdf format):
RFP 2012-023 Overhead Doors Preventative Maintenance

Form of Proposal (.doc format):
Schedule C - Form of Proposal

Addendum No . 1 (Issue Date: April 11, 2012)
Addendum No. 1

Addendum No. 2 (Issue Date: April 25, 2012)
Includes Schedule C-5 Proponent's Financial Proposal (Revision 01)
Addendum No. 2

If the City determines that an amendment is required to this RFP, the City Representative will issue a written addendum by posting it on the BC Bid Website at (the “BC Bid Website”) and the City Website at (the “City Website”) that will form part of this RFP. It is the responsibility of Proponents to check the BC Bid Website and the City Website for addenda. The only way this RFP may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFP or may be relied upon by any Proponent. By delivery of a Proposal, Proponent is deemed to have received, accepted and understood the entire RFP, including any and all addenda.

All inquiries related to this RFP should be directed in writing to the person named below.

Closing Date:

May 01, 2012
3:00 p.m. (local time)


Kam Grewal, BBA, CMA
Internal Audit Manager
Acting Purchasing & AP Manager
Finance & Technology Department
Tel: (604) 590-7274 Fax: (604) 599-0956

Status:  Awarded 
Awarded to: Overhead Door Company of Vancouver