Skip navigation

Asset Tracking and Management System Solution for Law Enforcement




Title: Asset Tracking and Management System Solution for Law Enforcement


Request for Proposals

The City of Surrey is looking to acquire and implement a comprehensive inventory and asset management system (i.e., an integrated software and hardware solution) for its police department. The system is intended to provide for the day–to-day (real time) asset tracking and management in support of effective resource stewardship.


The system will assist the department in tracking and managing usage of its capital assets and material resources (e.g. computer and communication technologies, operational equipment and inventory, police vehicles, etc.), regardless of whether they are personal issue or shared resources.


The system will help track and record, in real time, the deployment (e.g., assignment, movement and location) of mobile and fixed police assets within and outside of the Detachment, as well as capture statistics on usage, utilization rates and provide alerts regarding equipment service and replacement needs.



The City of Surrey is looking to solicit proposals from contractors/vendors to provide:

• Integrated software and hardware solution to support inventory and asset management objectives;

• Software system configuration, implementation, and ongoing maintenance and support;

• Systems training to ensure effective use/operation of software application; and

• Barcode, RFID and OBDII telematics hardware (e.g., handheld and fixed readers/receivers, gateway scanners, antennas, transponder tags).


Contractors/vendors can submit proposals to provide all or a portion of the goods and services (e.g., hardware components only).

RFP documents for download: 

RFP 2014-015 Asset Tracking Management System REVISED Sept 16_2014 (.pdf)

RFP 2014-015 Asset Tracking Management System Schedule C Form of Proposal REVISED Sept 16_2014 (.doc)

Addendum No. 1 (Issue date: September 16, 2014)
Addendum No. 1 (.pdf)

Addendum No. 2 (.pdf)
Issue Date:  October 1, 2014

Addendum No. 3 - REVISED CLOSING (.pdf)
Issue Date:  October 2, 2014

If the City determines that an amendment is required to this RFP, the City Representative will issue a written addendum by posting it on the BC Bid Website at (the “BC Bid Website”) and the City Website at (the “City Website”) that will form part of this RFP. It is the responsibility of Proponents to check the BC Bid Website and the City Website for addenda. The only way this RFP may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFP or may be relied upon by any Proponent. By delivery of a Proposal, Proponent is deemed to have received, accepted and understood the entire RFP, including any and all addenda.

All inquiries related to this RFP should be directed in writing to the person named below.

Closing Date:

October 08, 2014 - 3:00 p.m., local time


Richard Oppelt
Purchasing Manager
Finance & Technology Department
Tel: (604) 590-7274

 Status: Awarded
Awarded to: Terminal Video Listing Inc.


Business & Economic Development Menu