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Conference Consultant





Conference Consultant


Request for Proposals

The Consultant is to support the City in planning, coordinating, managing, soliciting sponsorship, providing media relations support and reporting on three major conferences planned by the City of Surrey in 2015:
• Surrey Seniors Summit – June, 2015
• Surrey Regional Economic Summit – October, 2015
• Surrey Social Innovation Summit – November, 2015

We are seeking a team of professionals with experience producing large conferences. The Consultant will work closely with the appointed leads from the City for each conference.

Working with City representatives, the Consultant will be responsible for developing and implementing a comprehensive event management plan for each of the three conferences. Services to be provided include (but are not limited to):

Planning; Marketing; Sponsorship; Pre-Event; On-Site Management; and, Post-Event.

RFP document for download: 
RFP - Conference Consultant (.pdf)
Schedule C - Form of Proposal (.doc)

Addendum No. 1 (.pdf)
Issue Date:  March 19, 2015

If the City determines that an amendment is required to this RFP, the City Representative will issue a written addendum by posting it on the BC Bid Website at (the “BC Bid Website”) and the City Website at (the “City Website”) that will form part of this RFP. It is the responsibility of Proponents to check the BC Bid Website and the City Website for addenda. The only way this RFP may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFP or may be relied upon by any Proponent. By delivery of a Proposal, Proponent is deemed to have received, accepted and understood the entire RFP, including any and all addenda.

All inquiries related to this RFP should be directed in writing to the person named below.

Closing Date:

March 24, 2015 - 3:00 p.m., local time


Richard Oppelt
Purchasing Manager
Finance & Technology Department
Tel: (604) 590-7274

Status: Awarded
Awarded to: Pace Group Communications Inc.














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