Commercial Large Format Printing Services 2018

Request for Applications for Standing Offer Agreements

PURPOSE

This Schedule A is included to familiarize potential Contractors with the overall scope of the anticipated procurement.  All of the requirements described in this Schedule are service levels that the City expects to be satisfied by the Contractor.  Contractors should indicate their willingness and ability to satisfy these requirements.

OBJECTIVES

This process is intended to achieve the following objectives:

1. Provide a comprehensive competitively solicited master agreement offering Goods and Services to various City facilities;
2. Establish a Standing Offer as an Applicant’s primary offering to the City;
3. Achieve cost savings for Applicant’s and City facilities through a single competitive solicitation process that eliminates the need for multiple solicitations/proposals;
4. Combine the volumes of various City facilities to achieve cost effective pricing;
5. Enhance the City’s management of costs and vendor performance through usage of expenditure reports, and the establishment of vendor key performance measures;
6. Strong co-operative and proactive relationship with the Contractor; and
7. Provide the City with environmentally responsible products and services.

SPECIFICATIONS OF GOODS AND SCOPE OF SERVICES

The Applicant will provide a broad range of printing services which meet the needs of the City.

This is a request for applications for a Standing Offer for the supply of commercial large format printing, reprographics/duplicating and related services for use by the City of Surrey, on an as and when requested basis.

The City intends to award to an Applicant who submits an Application which in the opinion of the City, represents best overall value.

RFA-SOA Document for download: 
Commercial Large Format Printing Services (.pdf)
Schedule C - Application for a Standing Offer Agreement (.doc)

Addendum No. 1 (.pdf)
Issue Date: October 10, 2018

Addendum No. 2 (.pdf)
Issue Date: October 11, 2018
 
Addenda
If the City determines that an amendment is required to this Request for Applications for Standing Offer Agreements (RFA-SOA), the contact person will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca (the "BC Bid Website") and the City Website at www.surrey.ca (the "City Website") that will form part of this RFA-SOA. It is the responsibility of Applicants to check the BC Bid Website and the City Website for addenda. The only way this RFA-SOA may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFA-SOA or may be relied upon by any Applicant. By delivery of an Application, Applicant is deemed to have received, accepted and understood the entire RFA-SOA including, any and all addenda.

All inquiries related to this request for Applications for Standing Offers ("Request") should be directed in writing to the contact person named above.