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Special Events Production Team

Number:

1220-040-2019-057

Title:

Special Events Production Team

Description:

Request for Quotations

PURPOSE

The City of Surrey (the “City”) seeks a qualified and experienced Contractor to provide event production services for the City’s major annual festivals as follows:

  • Party for the Planet
  • Surrey Canada Day
  • Fusion Festival
  • Surrey Tree Lighting Festival

SCOPE OF SERVICES

The Contractor should provide everything required to meet all the requirements of the Agreement including, without limitation any skilled labour, materials, tools, equipment, transportation and on-site supervision to faithfully perform and provide the Services at the City’s major events specified.

The Contractor will work closely with the City of Surrey’s Special Events Section (SES). The Contractor will provide the Services of an Event Production Team to fill the following key roles:  Co-Producer, Production Manager, Operations Manager, Artist Coordinator and Site Manager. Details of roles and responsibilities can be found in Schedule A – Scope of Services.

Vehicles used in the performance of the Services shall be identified on both sides with the full company name, telephone number and ID/ unit number.

Please note that the staff at the City will manage the following tasks:

  1. Marketing and Public Relations
  2. Festival Branding
  3. Sponsorship Sales
  4. Volunteer Recruitment and Management
  5. Sponsor Reception
  6. Budget
  7. Site Map Development
  8. Cultural Group Management for Fusion Festival
  9. Vendor and Exhibitor Coordination
  10. Hiring and managing select roving performers

RFQ document for download:
Special Events Production Team (.pdf)
Schedule B - Form of Quotation (.doc)

Addenda

If the City determines that an amendment is required to this RFQ, the City’s Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca (the “BC Bid Website”) and the City Website at www.surrey.ca (the “City Website”) that will form a part of this RFQ.  It is the responsibility of Contractor to check the BC Bid Website and the City Website for addenda.  The only way this RFQ may be added to, or amended in any way, is by a formal written addendum.  No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor.  By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this Request for Quotation ("RFQ") should be directed in writing to the contact person named below.

Revised
C
losing Date:


Prefer to receive Quotations on or before October 8, 2019

Contact:

Richard D. Oppelt
Manager, Procurement Services
Finance Department
Tel: (604) 590-7274
Email: purchasing@surrey.ca

Status:

Awarded.

Awarded to:

Donnelly & Associates Event Marketing Inc.

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