Adult Hockey League Operation
Adult Ice Hockey Federation, Ltd.
o/a Hockey North America
Revised October 2, 2020
Request for Proposals
The City of Surrey is seeking a capable and experienced Contractor for the organization and operation of an adult hockey league at the Surrey Sport & Leisure Complex Arena (the “Services”), including marketing the Services to the best of its ability.
The Services include:
(a) Organizing and operating an adult hockey league at the Surrey Sport & Leisure Complex Arena from the beginning of September until the end of March (the “Fall/Winter Season”). During the Fall/Winter Season, the adult hockey league will have access to ice surfaces at the times listed in Appendix 3 - Ice Time Schedule.
(b) At the Contractor’s option, organizing and operating an adult hockey league at the Surrey Sport & Leisure Complex Arena from the beginning of April until the end of June (the “Spring Season”). During the Spring Season, ice surface availability may vary and schedules will be finalized based on discussions between the City and the Contractor.
(c) During the Fall/Winter Season, the Contractor shall be responsible for operating the adult hockey league, to a maximum number of 18 ice times per week (504 ice times per Fall/Winter Season), in accordance with Appendix 3 - Ice Time Schedule;
(d) Roster and schedule information for teams participating in the adult hockey league must be provided to the City by the Contractor no less than two (2) weeks prior to commencement of the Fall/Winter Season;
On or before January 1st in every year of the Term, the Contractor must provide written notice to the City regarding its intentions for operating the upcoming Spring Season. If the City does not receive written notice from the Contractor, on or before January 1st, wherein the Contractor indicates that it intends to operate the upcoming Spring Season:
(a) the Contractor is deemed to have declined its option to operate the Spring Season; and
(b) the City shall be permitted to contract with another person regarding operating the Spring Season during the relevant year of the Term.
The objective of the adult leagues is to maximize the utilization of adult ice time and to provide a high quality league experience to participants.
Duration of the adult hockey leagues will be as follows:
(a) Fall/Winter – approximately 28-30 weeks.
(b) Spring – 12 weeks.
If the City determines that an amendment is required to this RFP, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca (the “BC Bid Website”) and the City Website at www.surrey.ca (the “City Website”) that will form part of this RFP. It is the responsibility of Proponents to check the BC Bid Website and the City Website for addenda. The only way this RFP may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFP or may be relied upon by any Proponent. By delivery of a Proposal, Proponent is deemed to have received, accepted and understood the entire RFP, including any and all addenda.
All inquiries related to this RFP should be directed in writing to the person named above.