Dyke Mowing - Various Sites

REQUEST FOR QUOTATIONS

SPECIFICATIONS OF GOODS AND SCOPE OF SERVICES

The City of Surrey (the “City”) is seeking Quotations from professional maintenance firms to provide a firm fixed price for dyke mowing of various City sites. The Contractor shall abide by the true intent of the Scope of Services (i.e., not take advantage of any unintentional error or omission). The Contractor shall include all planning, administration, experienced and qualified labour, equipment, materials, supplies, parts, and management necessary to assure that all services comply with the contract, the City’s schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the Agreement. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

The Contractor shall perform complete cutting maintenance as generally described in Schedule A for all cutting locations listed in Schedules “A-1” through “A-4”. In general, the cutting locations are separated into four geographic zones Upper Serpentine, Lower Serpentine, Nicomekl and Fraser. The 2018 cutting locations are included in Schedules “A-1” through “A-4”. The Services are to be performed for the City’s Engineering Department – Operations Division, Wastewater, Stormwater & Construction. Schedule A-5 – Dyke Mowing Standard provides an example of the Services to be performed.

DESCRIPTION OF SERVICES

Generally, the following should be expected of and accomplished for the provision of
cutting services (the “Services”).
(a) Cutting: Maintenance and appearance of the areas are an important part of the representational responsibilities of the City’s Engineering Department – Operations Division. The Contractor is to perform cutting operations in a professional manner that ensures a smooth surface appearance without scalping. Mowing height may be set as high as 4” with 2” being considered normal. Clippings are allowed to remain on areas. Clumps are to be spread out.
(b) Clean-Up of Walkways and Roadways: The Contractor is to provide the necessary labour to provide grounds clean up during each cutting service. Services shall include, but are not be limited to the following:

i. The collection and removal of all trash, unauthorized signs, broken glass, bottles, cans, papers, and other unsightly debris from all areas, including adjacent shrub beds, walkways and roadways;
ii. Collect and remove any accumulation of clippings, leaf and waste materials, from any immediately surrounding paved walkways and roadways by sweeping; and,
iii. Dispose of waste material at an approved waste/compost disposal facility.

ADDENDA

If the City determines that an amendment is required to this RFQ, the City’s Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca (the “BC Bid Website”) and the City Website at www.surrey.ca (the “City Website”) that will form a part of this RFQ. It is the responsibility of Contractor to check the BC Bid Website and the City Website for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to the contact person named above.