Fire Uniform Procurement

REQUEST FOR QUOTATIONS

SPECIFICATIONS OF GOODS AND SCOPE OF SERVICES

The City is looking for a proven and reliable Contractor to provide the City’s Fire Services Department the best value for clothing in the quality, materials, colours, and styles as set out in this Agreement at competitive prices and within the specified timelines. The Contractor is to provide a three (3) year Fire Services Clothing program with prices firm until December 31, 2025.

The Contractor will be a full service provider, which encompasses onsite support (as required), a warranty program, quick resolution of any issues and difficulties, quick turnaround on requests and orders, and the ability to facilitate the Surrey Fire Service (“SFS”) logo work.

While the preference of the City is to seek a long term and dependable working relationship with a single Contractor, the City is in no way restricted to choose clothing components from more than one contractor. Furthermore, it should be emphasized that the relationship described in this RFQ is non-exclusive.

REQUIREMENTS

The specifications as generally described in this Schedule A including Schedules A1 through A-5 cover the materials and manufacturing for specific fire service garments to provide a distinctive and standard uniform for officers and fire fighters.

This program will include, but not be limited to, the following:
(a) Supply and Delivery of clothing (including tailoring and alterations as needed):
(b) Warranty program;
(c) Delivery according to specific timelines; and
(d) Pricing must remain firm until December 31, 2025.

An important factor for the clothing is that they should be of proven and tested quality, durable, and easy to maintain. Ease of care and perma-press (if applicable) are desirable qualities.

ADDENDA

If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca and the City Website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form part of this RFQ. It is the responsibility of Contractors to check the Websites for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to purchasing@surrey.ca