Submissions under review

Closing Date

February 15, 2019

Revised October 2, 2020


Richard Oppelt
Purchasing Manager
Finance & Technology Department
Tel: (604) 590-7274

Request for Information


Structural Firefighting Personal Protective Equipment are an integral part of the Personal Protection Equipment (PPE) used by City firefighters and are comprised of a structural firefighting jacket and pant ensemble that provides protection to firefighters during firefighting operations. PPE are exposed to extreme conditions including extreme heat, smoke, chemical and substance exposure and the many products of combustion. These exposures often result in excessive wear and damage to the PPE ensemble.

The Goods and Services is an essential part of operational equipment and is fundamental to the safety of the City’s Surrey Fire Services (the “SFS”) crews attending a wide range of operational incidents. These incidents can include but not limited to structural firefighting, outdoor firefighting (including fields, woods, forests etc.), road traffic collisions, non-fire related rescues and any other incidents which form part of SFS operational requirements. 

This RFI includes market engagement, technical assessments, high level cost information and practical user trials (estimated at 4-6 months). Collaboration is absolutely key in promoting and improving firefighter safety. Implementation of this sourcing initiative is intended to address the following key objectives:

o Ensure continued maximum protection for SFS firefighters;

o To consolidate and standardize the provision of Goods and Services;

o To achieve economies of scale and best value by collaborating with the marketplace; and

o Enable a review of Goods requirements in the long term.

 In striving to achieve these objectives, the strategy will also seek to consider impacts upon:

o The long term competition in the provision of Goods in the marketplace;

o The need for continuity of managed services; and

o The need for choice and flexibility to address certain, specific needs for the SFS.

 With firefighter staff of approximately 364, the SFS Department is required to provide PPE Goods and Services that meets recognized standards to its firefighters. Through annual turnover in staff as well as Goods reaching its useful end of life, the City anticipates purchasing an approximated range of 20 to 50 sets of turn-out gear annually for the next five (5) years. No minimum volume of Goods and Services will be guaranteed throughout the contract term.

RFI Document for download: 
Firefighter Personal Protective Equipment (PPE) Sourcing Initiative (.pdf)


If the City determines that an amendment is required to this RFI, the City Representative will issue a written addendum by posting it on the BC Bid Website at (the “BC Bid Website”) and the City Website at (the “City Website”) that will form part of this RFI. No amendment of any kind to the RFI is effective unless it is posted in a formal written addendum on the City Website. Upon submitting a Response, Respondents will be deemed to have received notice of all addenda that are posted on the City Website.

All inquiries related to this RFEOI should be directed, by email, to the person named above.