Status

Awarded


Tower Fitness Equipment Services Inc.

Closing Date

Prefer to receive Quotations on or before October 15, 2020.


Revised December 2, 2020

Contact

Richard D. Oppelt
Manager, Procurement Services
Finance Department
Tel:  (604) 590-7274
Email:  purchasing@surrey.ca

Request for Quotations

The City of Surrey requests Quotations from qualified and experienced Contractors to provide fitness equipment repair & maintenance (the “Services”) for the City’s thirteen (13) fitness centers.

SCOPE

The Contractor shall provide all personnel, labour, supervision, transportation, tools, materials, equipment, parts and other items necessary to perform preventative maintenance inspections (“PMI”) and repairs to various pieces of strength and cardio equipment at thirteen (13) fitness centres as operated by the City’s Parks, Recreation & Culture Department, Community & Recreation Services Division. The Contractor shall provide preventive and remedial on-site maintenance (the “Services”) including parts and fully qualified and experienced labour as recommended by the original equipment manufacturer (“OEM”) to perform the required Services. The Contractor shall provide parts for on-site and off-site repairs and ship replacement parts at no additional costs to the City fitness centres.

PREVENTIVE MAINTENANCE INSPECTIONS

PMI Services are to include, but need not be limited to the following:

      1. Inspection of parts for wear, alignment and maladjustment impending breakdown;
      2. Adjustments for wear, alignment and maladjustment;
      3. Replacement of faulty and worn or damaged parts and/or parts which are likely to become faulty or become worn;
      4. Cleaning, calibration and lubrication;
      5. Performing remedial maintenance of non-emergent nature;
      6. Inspecting, and replacing where indicated, electrical wiring and cables for wear and fraying; and,
      7. Additional repairs and maintenance as required in addition to the Services specifically mentioned above that are deemed necessary to return equipment to full operating condition. These Services are to ensure safe and dependable operation of the equipment at all times. All repairs are to be made at the locations specified. Remedial maintenance includes all intervening service calls in order to bring the equipment to a serviceable condition.

PMI is to be performed two (2) to four (4) times per year on each piece of equipment and in accordance with the manufacturer’s guidelines. The number of PMIs to be performed per year will depend the age of the equipment and budget constraints. All equipment is to be maintained within factory standards.

ADDENDA

If the City determines that an amendment is required to this RFQ, the City’s Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca (the “BC Bid Website”) and the City Website at www.surrey.ca (the “City Website”) that will form a part of this RFQ.  It is the responsibility of Contractor to check the BC Bid Website and the City Website for addenda.  The only way this RFQ may be added to, or amended in any way, is by a formal written addendum.  No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor.  By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to the contact person named above.