Grass Cutting Program – All Areas Surrey Detention Ponds

REQUEST FOR QUOTATIONS

INTRODUCTION
The City of Surrey (the “City”) invites contractors to provide a quotation on the form attached as Schedule B – Form of Quotation to Attachment 1 – Agreement (the “Quotation”) for the supply of the goods (if any) and services described in Schedule A – Specifications of Goods and Scope of Services to Attachment 1 – Agreement (the “Goods and Services”). The description of the Goods and Services sets out the minimum requirements of the City. A person that submits a Quotation (the “Contractor”) should prepare a Quotation that meets the minimum requirements, and may as it may choose, in addition, also include goods, services or terms that exceed the minimum requirements.

PURPOSE
The City of Surrey (the “City”) is seeking a Quotation from professional landscape maintenance firms to provide a fixed price for grass cutting of all areas of Surrey detention ponds.

SCOPE OF SERVICES
The Contractor should provide everything needed to meet the requirements of the grass cutting services including, without limitation, any and all labour, supervision, materials, tools, equipment, supplies, parts, transportation and management necessary faithfully perform and provide Services in this contract.

The Contractor should demonstrate a proven record of accomplishment in providing quality services.

The Contractor should possess the necessary resources, knowledge, competence and service capability to provide the services.

The Contractor should perform complete grass cutting maintenance as generally described in Schedule A for all grass cutting locations listed in Schedule “A-1 List of Locations – (All Areas, Surrey Detention Ponds)”. The Services are to be performed for the City’s Engineering Department – Operations Division, Contracts & Solid Waste Section.

STANDARD OF WORK
The Contractor shall meet all of the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

All labour and supplies shall continually conform to the recognized standards accepted by applicable industry trade associations, and to the most current applicable Municipal, Provincial and National codes, by-laws, regulations, permits and other applicable requirements. The Contractor shall be responsible for all costs associated with applying for and adhering to these codes, by-laws, regulations, permits and requirements.

ADDENDA
If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca and the City Website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form part of this RFQ. It is the responsibility of Contractors to check the Websites for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to the contact person named above.