Large Tree Transplanting Services

Request for Quotations

INTRODUCTION

The City of Surrey (the “City”) invites contractors to provide a quotation on the form attached as Schedule B – Form of Quotation to Attachment 1 – Agreement (the "Quotation") for the supply of the goods (if any) and services described in Schedule A – Specifications of Goods and Scope of Services to Attachment 1 – Agreement (the "Goods and Services").  The description of the Goods and Services sets out the minimum requirements of the City.  A person that submits a Quotation (the "Contractor") should prepare a Quotation that meets the minimum requirements, and may as it may choose, in addition, also include goods, services or terms that exceed the minimum requirements. 

SPECIFICATIONS OF GOODS AND SCOPE OF SERVICES

1.1 The Contractor shall furnish all necessary labour, materials, supplies, and transportation necessary to complete the transplanting of large trees in parks and on boulevards in accordance with this Agreement.

1.2 The Services shall consist of transplanting, planting, transporting, and/or storing large deciduous (10+ cm dbh) and coniferous (3+ meters tall) trees year-round in various street and park locations throughout the City of Surrey. Approximately 10-20 trees per year.

1.3 The general hours of operations will be 7:30 am to 5:00 pm. Days of operation will be Monday through Friday.  No work will be performed on weekends or statutory holidays, except as otherwise agreed to in writing by the City.

1.4 The Parks Division reserves the right to inspect the Contractor’s facility and to perform such investigation as may be deemed necessary to ensure that competent personnel and management and suitable storage facilities and equipment/materials that are used in the performance of the Goods and Services.

ADDENDA

If the City determines that an amendment is required to this RFQ, the City’s Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca (the “BC Bid Website”) and the City Website at www.surrey.ca (the “City Website”) that will form a part of this RFQ.  It is the responsibility of Contractor to check the BC Bid Website and the City Website for addenda.  The only way this RFQ may be added to, or amended in any way, is by a formal written addendum.  No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor.  By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to the contact person named above.