Pay Parking Station Service & Maintenance Program
Revised October 1, 2020
Request for Quotations
The Contractor is to provide the following basic services and preventative maintenance servicing and repairs to the City’s Prisma pay-by-license-plate pay stations (the “Pay Stations”). The Services are to include all parts, labour, materials, equipment, tools, transportation, shipping, travel time, sample analysis reports and overhead required to service and maintain the pay stations in good working order.
Scope of Services
The City has 44 Pay Stations located throughout the City as identified in Schedule A-1. The Contractor will perform maintenance checks on each Pay Station to ensure that they are functioning correctly and to report to the City the proper preventative maintenance and operational services needed to ensure maximum performance and uptime. For greater certainty, the Contractor will provide the following preventative and operational maintenance services:
(i) Semi-annual preventative maintenance service calls (typically, spring and fall, but as scheduled by the Contractor and agreed to in writing by the City). NOTE: Contractor to provide description of scope of work within this preventative maintenance service; and
(ii) Provide on-call operational maintenance services for pay stations that may stop functioning at any point during the year outside of the semi-annual preventative maintenance service calls.
The City will provide to the Contractor an extra set(s) of equipment service keys for the upper and lower dock locks of the Pay stations.
This Scope applies to any new Contractor Pay Stations purchased by the City after the start date of this Agreement and to any equipment already purchased by the City as of the Start Date of this Agreement for future deployment, upon their installation and activiation.
If the City determines that an amendment is required to this RFQ, the City’s Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca (the “BC Bid Website”) and the City Website at www.surrey.ca (the “City Website”) that will form a part of this RFQ. It is the responsibility of Contractor to check the BC Bid Website and the City Website for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.
All inquiries related to this Request for Quotation ("RFQ") should be directed in writing to the contact person named above.