Prequalification of Coffee Shop Operator for Clayton Community Centre

Request for Expressions of Interest and Statements of Qualifications

GENERAL PROJECT INFORMATION

1. PURPOSE

The City of Surrey (the "City") invites qualified and experienced Respondents to submit request for expressions of interest and statement of qualifications (RFEOI/SOQ) to prequalify for the management and operation of coffee shop at the Clayton Community Centre, located at 7155 – 187A Street, Surrey, BC.

The successful Respondent will act as tenant and vendor to manage the daily services of the Coffee Shop. There will be an opportunity for the operator to provide catering for special events, meetings, performances and other similar functions, although it is not mandatory for the City to use the Coffee Shop for catering.

2. BACKGROUND

In consideration of the growth in East Clayton and the development expected over the next few years in West Clayton, the Clayton Community Centre is designed as a futuristic community hub that integrates arts, library, recreation, and parks in a seamlessly integrated facility. The facility is under construction with anticipated opening to the public early summer 2020.

The new 7,000 sq. M two storeys facility will include visual and performing arts components, a library and associated circulation management spaces, a gymnasium, indoor cycling, fitness & weight rooms, preschool/daycare facilities, child minding space, youth gathering space, community consultation rooms, silent study, library, staff spaces and supporting infrastructure and spaces.

The landscaping will include both the facility outdoor spaces and innovative storm water management. Offsite servicing will include the construction of a new road and a sanitary sewer main line through the park to the south. The facility will compliment the civic facility roster to meet the City’s goals under our Sustainability Charter, Wood First Policy, and accessibility initiatives. The new facility will be the community hub that integrates various activities and services in one single facility that people can easily access and enjoy.

The area available for lease is approximately 242 sq. ft including approximately 24 sq. ft. storage room located in the main lobby (social shared space). The new Clayton Community Centre is designed as a Passive House certified building to recognize the goals of City of Surrey Sustainability Charter. As well as the goals of East and West Clayton community plan to create a more sustainable neighbourhood. The new facility is fully accessible offering registered and drop-in programs for everyone in the community with free parking and electrical charging stations. Clayton Community Centre will be open to the community seven days a week.

RFEOI/SOQ  Document for download: 
Prequalification of Coffee Shop Operator for Clayton Community Centre (.pdf)

Addenda
If the City determines that an amendment is required to this RFEOI/SOQ, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca (the “BC Bid Website”) and the City Website at www.surrey.ca (the “City Website”) that will form part of this RFEOI/SOQ.  No amendment of any kind to the RFEOI/SOQ is effective unless it is posted in a formal written addendum on the City Website.  Upon submitting a Submission, Respondents will be deemed to have received notice of all addenda that are posted on the City Website.

All inquiries related to this request for RFEOI/SOQ should be directed in writing to the contact person named below.