Closing Date

June 15, 2017

Revised October 5, 2020


Richard D. Oppelt
Purchasing Manager
Finance & Technology Department
Tel: (604) 590-7274

Request for Quotations

The Contractor shall provide on a monthly basis a systematic and comprehensive program of preventive maintenance and testing on all of the City’s elevating and platform wheelchair lift equipment.

At a minimum, the qualifications of all personnel are a BC trades Qualification for Electrical or Mechanical Work, and preferably a Class “B” Field Safety Rep. status (FSR). Their experience must be acceptable to the City.

The Contractor will provide evidence to the City of the competency, skills and experience of any given member of their staff.  Certificates pertaining to qualifications, trades and other attainments should be attached in the Quotation.

The Contractor will provide evidence to the City of adequate manpower to maintain all units on a monthly basis.

Preventative Maintenance Service Expectations
The Contractor shall be responsible for but not limited to the following:
(a)        perform routine maintenance and testing, that includes examination, lubrication and minor adjustments;
(b)        perform repairs as necessary outside of the usual maintenance duties;
(c)        emergency call out service;
(d)        maintenance of complete records;
(e)        the mechanical maintenance work of cleaning, lubrication, testing, adjusting, repairing, etc.;
(f)         furnishing of replacement parts and supplies, including spares;
(g)        furnish all testing as required by the applicable codes; and
(h)        24 hour, 7 day per week elevator phone monitoring by the Contractor: no third party monitoring will be accepted.

RFQ document for download:
Preventative Maintenance - Elevator Services (.pdf)
Schedule B - Form of Quotation (.doc)

Addendum No. 1 - INFORMATION MEETING (.pdf)
Issue Date:  May 30, 2017

Addendum No. 2 (.pdf)
Issue Date:  May 31, 2017

Addendum No. 3 (.pdf) REVISED CLOSING
Issue Date:  June 2, 2017

Addendum No. 4 (.pdf)
Issue Date:  June 7, 2017

Addendum No. 5 - SITE VISITS (.pdf)
Issue Date:  June 9, 2017

If the City determines that an amendment is required to this RFQ, the City’s Representative will issue a written addendum by posting it on the BC Bid Website at (the “BC Bid Website”) and the City Website at (the “City Website”) that will form a part of this RFQ.  It is the responsibility of Contractor to check the BC Bid Website and the City Website for addenda.  The only way this RFQ may be added to, or amended in any way, is by a formal written addendum.  No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor.  By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this Request for Quotation ("RFQ") should be directed in writing to the contact person named below.