Closing Date

The City would prefer to receive Quotations on or before January 26th, 2022

Revised January 18, 2022


Sunny Kaila
Procurement Manager
Finance Department
Tel:  (604) 590-7274



The City of Surrey (the “City”) invites contractors to provide a quotation on the form attached as Schedule B – Form of Quotation to Attachment 1 – Agreement (the “Quotation”) for the supply of the goods (if any) and services described in Schedule A – Specifications of Goods and Scope of Services to Attachment 1 – Agreement (the “Goods and Services”).  The description of the Goods and Services sets out the minimum requirements of the City.  A person that submits a Quotation (the “Contractor”) should prepare a Quotation that meets the minimum requirements, and may as it may choose, in addition, also include goods, services or terms that exceed the minimum requirements. 


The City of Surrey (The “City”) is seeking Quotations from experienced and qualified Contractors for the rental and servicing of waste bins and portable toilets for Surrey’s annual major cultural events. 

The Goods and Services resulting from the award of this Agreement may be available to all City departments on an “as and when required” basis.  The resulting price agreement will be awarded with the understanding and agreement that it is for the sole convenience of the City.  The City may obtain like goods and services from other sources when deemed necessary.

The Contractor shall provide everything needed to meet all the requirements of the Agreement including, without limitation all labour, materials, tools and equipment, transportation, and on-site supervision to perform and provide the services. 

Services shall include but not be limited to the supply, delivery, anchoring, installation, set up and removal. The Contractor shall provide:

  1. provide waste bins, portable toilets as listed in Schedule A-2 List of Waste Bins & Portable Toilets for each major event.  All goods should be of good commercial quality, not damaged or defective, and of the best quality for the purposes intended.  All goods are subject to approval of the City;
  2. provide manpower and equipment to ensure the delivery, installation and dismantling, and removal of all waste bins and portable toilets are carried out according to the Time Schedule in Schedule A-1.
  3. furnish, pay for, and maintain an adequate inventory of toilet paper, hand sanitizers.  All portable units should be stocked with at least 5 rolls of toilet paper.
  4. provide cleaning staff to provide periodic cleaning, emptying of waste bins, portable toilets, refill toilet paper and hand sanitizers supplies as required.

If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid Website at and the City Website at (collectively, the “Websites”), and upon posting, any addenda will form part of this RFQ.  It is the responsibility of Contractors to check the Websites for addenda.  The only way this RFQ may be added to, or amended in any way, is by a formal written addendum.  No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor.  By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to the contact person named above.