Apex Tent and Event Rentals

Apex Tent and Event Rentals

Closing Date

December 13, 2016

Revised September 25, 2020


Richard D. Oppelt
Purchasing Manager
Finance & Technology Department
Tel: (604) 590-7274

Request for Quotations


The City of Surrey is seeking qualified and experienced Contractor to provide rental of tents, staging and decking equipment for the Surrey International Children's Festival.  The Contractor will develop an operation plan for the supply of tents, staging and decking during the duration of the Festival.


The Surrey International Children’s Festival is an annual outdoor event held at Bear Creek Park with performances and activities held in approximately 27 tent structures and two stages.  The festival celebrates rich and diverse cultural heritage through performing and visual arts and inspires young hearts and minds to the greater possibilities and celebrates our rich and diverse cultural heritage though performing and visual arts experience.


The Contractor shall provide everything needed to meet all the requirements of the Agreement  including, without limitation any and all labour, materials, tools and equipment,  transportation, and on-site supervision to faithfully perform and provide the Services.

Services shall include but not be limited to the supply, delivery, anchoring, installation, set up and removal of tents, staging and decking, and other related event supplies for the Children’s Festival.

RFQ document for download:
Rental of Tents, Staging & Decking - Surrey International Children's Festival (.pdf)
Schedule B - Form of Quotation (.doc)

If the City determines that an amendment is required to this RFQ, the City’s Representative will issue a written addendum by posting it on the BC Bid Website at (the “BC Bid Website”) and the City Website at (the “City Website”) that will form a part of this RFQ.  It is the responsibility of Contractor to check the BC Bid Website and the City Website for addenda.  The only way this RFQ may be added to, or amended in any way, is by a formal written addendum.  No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor.  By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this Request for Quotation ("RFQ") should be directed in writing to the contact person named below.