Submissions under review

Closing Date

would prefer to receive Quotations on or before November 25, 2022

Revised November 28, 2022


Sunny Kaila
Manager, Procurement Services 
Finance Department
Tel:  (604) 590-7274



The City invites Quotations from qualified Contractors for the supply and delivery of servers, hard drives and other additional hard ware & support requirements as described in this Schedule A (the “Goods”).

There are no minimum order requirements and/or guaranteed volumes. The quantities listed in this Schedule A are estimates only and may increase or decrease based on the City’s requirements and decided configurations.
Quantities ordered will be on an as per need basis, based on approved budgets and operational needs. Nothing commits the City to purchase a minimum quantity from the Contractor. The City may issue multiple purchase orders for partial quantities over the course of the initial term, which is anticipated to span 2022 – 2023.

The Contractor will be required to furnish a warranty by the manufacturer or reseller that the equipment is suitable for the service intended, in accordance with the specifications defined herein. The Contractor shall agree to replace without charge, within the scope of the warranty, any defective part or any parts that are determined by the City not to be suitable for the service intended. A response time of four (4) hours is preferred for replacement parts.

The warranty period will go into effect at the time the Goods are placed into service by the City. Contractors are to include a complete warranty statement with their Quotation and state if the warranty is from the manufacturer or reseller.


If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid website at and the City website at (collectively, the “Websites”), and upon posting, any addenda will form a part of this RFQ. It is the responsibility of Contractors to check the Websites for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to