Urban Forestry Tree Procurement
Revised July 13, 2021
Richard D. Oppelt
Manager, Procurement Services
Tel: (604) 590-7274
REQUEST FOR QUOTATIONS
SPECIFICATIONS OF GOODS
All plant material must be grown, packaged, and graded according to "British Columbia Nursery Trades Association" specifications. Any material not conforming to these specifications shall be returned at the Contractor’s expense. Likewise, any material having perennial weeds or grasses in the root zone shall not be accepted.
All materials offered by the Contractor and purchased should be fit and suitable for its intended purpose.
Any material, as determined by the City, which is determined to be unsuitable, should be removed at the Contractor’s expense within five (5) business days after notification.
All trees may be inspected, and hand selected by the City at the nursery supplying the trees before the trees are dug. All nursery stock certificates, registration or certification tags, etc. should be supplied to the City by the Contractor when trees are shipped to the City’s designated tree planting service provider. The City has the right to choose stock or reject stock to meet the standards in this specification.
Trees should have a habit of growth that is normal for the species and should be sound, healthy, vigorous and free from insects, pests, diseases, injuries, and structural defects and acclimatized to withstand outside temperatures without sustaining damage. Trees should be heavily branched and leafed. Tree trunks and central main leaders should be straight, smooth (within the character of the species), and free of fresh pruning cuts and planting scars or shipping damage.
All trees of excurrent genera to have single leaders (no trees with co-dominant stems permitted).
Container Grown trees
All containers grown trees should be well rooted and established in the container in which they are delivered. Soils in the container should not contain disproportionate amounts of porous, excessively draining materials and should have been well blended so that there is no concentration of any one material. The trees should have been grown only in a container and should have sufficient fibrous roots to hold the soil together when the tree is removed from the container. Root-bound trees will not be accepted. Trees should not have roots circling the trunk or have a canopy system too large for the size of container. Inspection of roots will be done at delivery site if not done at nursery. Deficiencies as listed above will be grounds for rejection.
No pruning of the scaffold branches or leader should be undertaken prior to delivery. Only broken branches should be pruned.
Quotation should indicate where stock would be available for viewing currently. Trees brought in from outside of the Lower Mainland may be considered when no other sources are available locally.
If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid website at www.bcbid.gov.bc.ca and the City website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form a part of this RFQ. It is the responsibility of Contractors to check the Websites for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.
All inquiries related to this RFQ should be directed in writing to the contact person named above.