Participating in Virtual Council Meetings
Virtual Council meetings are live-streamed on the City's website.
Corporate Report R134 – COVID-19 Emergency Operations Centre Update, includes an update to the City’s Restart Plan with respect to Council meetings. The City’s Plan is reliant on the Province moving to Step 4 of the BC Restart Plan. Step 4 of the BC Restart Plan is expected to begin on September 7, 2021 at the earliest. Therefore, it is expected that the September 13, 2021 Council meetings will proceed in a modified format with public participation by phone as well as limited in person attendance.
When determining the updated Council meeting format, the City took into account the following considerations:
- The health and safety of our staff and residents is our top priority, and we want to ensure everyone stays healthy and continues to help prevent the spread of COVID-19.
- All four COVID Variants of Concern have been found in BC and most cases are being spread between people in the Surrey communities. Since variants can spread more easily, it is even more important for people to continue to practice physical distancing and follow COVID-19 safety measures.
Council meetings are live-streamed on the City's website. Public Hearings provide an opportunity for members of the public to provide comments to Council regarding the proposed bylaws under consideration by Council. For additional information, review upcoming Council Meeting Agendas and Public Hearing items.
How to participate in a virtual Public Hearing:
1. Submit written comments to Council:
You can provide your submission online through the Regular Council - Public Hearing Submission Form, however, if you have supporting documents please send your comments, along with attachments to firstname.lastname@example.org. Alternatively, you may submit your comments by mail to Mayor and Council, 13450 - 104 Avenue, Surrey, BC, V3T 1V8.
The deadline to receive submissions is by 12:00 p.m. on the date of the Public Hearing. Please note that your comments are public record and will be available on the City’s website.
2. Register to speak to a Public Hearing item:
The registration form at the bottom of this page will be open from 12:00 pm to 5:00 pm on the date of the Public Hearing. The form is only accessible when registration is open. After registering, you will receive an email with further instructions. When the item is being considered, City staff will contact registered speakers and organize speakers for their opportunity to provide comments to Council.
Please note the following instructions:
- Your comments must be relevant to the bylaw being considered at the Public Hearing. For more information, review the "Notice to Persons Speaking at the City of Surrey Regular Council – Public Hearing".
- You will have 5 minutes to speak
- Turn off all audio of the meeting. There is a 1-minute delay in the live stream so please listen to the cues given over the phone
- Do not put your phone on speaker phone
- Once you make your comments to Council, the call will end abruptly so that the next speaker can join the meeting.
- You will be put on a hold in a queue for the respective item, and you will be connected as soon as possible. If you hang up during this time, you will lose your place in the queue
If you miss this registration period, please watch the live-stream as there will be an opportunity for you to participate by phone. When the item you are interested in is being considered, please call 604-591-4625. Agents, applicants and consultants should also use this opportunity to call in, rather than registering to speak.
3. If you do not wish to speak but would still like to convey your support or opposition to a Public Hearing item:
You may provide your submission in writing, as outlined above. Alternatively, you may phone 604-591-4132 to register your support or opposition. Registration will be open from 8:30 a.m. – 4:00 p.m. on the date of the Public Hearing.
When you call, please be prepared to provide the following information:
- The Public Hearing item
- Your first initial and last name
- Whether you live in the City of Surrey, and if so, what neighbourhood
- Whether you are in support of or opposed to the item