Council Meetings

Official community plan, zoning bylaw, or other land-use applications are first introduced at the Land Use meetings held on Monday afternoons. Council reviews and comments on the applications brought forward by the Planning Department and decides whether or not to proceed to resident input in a Public Hearing meeting.

Once the public has had the opportunity to provide input, the applications are reviewed again at a future Land Use meeting at which time they may be approved or denied.

When an application for change to an official community plan or zoning bylaw is received, a public hearing is held in order for local residents to provide input that will assist Council in the decision-making process.

These open meetings are held on Monday evenings and are livestreamed on our website. Archived recordings of proceedings are also available for two years following the meeting.

Open to the public, this less formal meeting of City Council is usually held on Monday afternoons. This meeting provides a forum for the public to bring concerns before Council to be heard.

These meetings also deal with reports and recommendations from City staff that generally require a presentation or a more lengthy discussion process.

This is a brief meeting held in order to close the next meeting to the public and explain why. A Closed meeting is also called an 'In-Camera' meeting although the meeting is not filmed.

1. To open the package, click on the Council package link.
2. Navigate through the document by clicking on the bookmark tab on the left-hand side of the document. Select the bookmark for each item to view the associated appendices.

Check if you have Adobe Acrobat Reader installed on your computer. You can download Acrobat for free.

1. To open the package, select the council package link.
2. Save the document to your computer.
3. Open the file and in the panel on the left-hand side of the document click on the bookmark tab to reveal the bookmarks for each item considered by council.
4. Navigate through the document by clicking on the bookmark for each item and expanding the bookmark to view the associated appendices.

A delegation is the formal name for an individual or group who appear before City Council (or an Advisory Group of Council) to:

• make a presentation on a matter that is of broad interest and that falls within the jurisdiction of the City
• initiate interest and guidance to a solution for an item of public concern
• bring Council up to date on a project, idea, or concept

Council does not hear delegations regarding planning applications that have been held or will be held at a public hearing meeting.

Requests need to be in writing. Submit your request in one of three ways:

1. Use our online form
2. Email the City Clerk at clerks@surrey.ca.
3. Send in your written request to our mailing address: 13450 - 104 Avenue, Surrey, B.C. V3T 1V8.

The City Clerk reviews all requests, then forwards them to Council to make a decision. Letters and request forms are included in the Council Agenda, which is published on our website. Not all delegation requests will be approved by Council. At Council's discretion, your request may be directed to other Sub-Committees or to staff.

A member of the City Clerk's office will contact you with the decision of Council.  If your request is approved by Council, you will be provided with further details including the meeting time and date and what specific Committee meeting you will attend.

Delegation presentations

You will have 10 minutes to present, which includes a question and answer period from Mayor and Council. Keep your presentation brief and to the point. If you have a PowerPoint presentation, consider limiting it to the key points you wish to highlight and be as clear and concise as possible with your message.

Co-presenters will share your allotted 10 minutes. If you do have another person joining you, provide their name and title for inclusion on the agenda.