Council Streaming Solution

OVERVIEW

The City of Surrey (the “City”) is committed to providing citizens with increased accessibility to Council meetings. The City regularly hosts in-person Council meetings and to ensure that these meetings are available to all citizens, the meetings are also provided online.

The City plans to utilize the proposed Council Streaming Solution (the “Solution”) to address and improve the Council meeting streaming needs, including the set-up, recording, editing, and storage with hosting and playback capability with the associated documentation.

SCOPE OF SERVICES

Design and configure a comprehensive Solution that incorporates the specific requirements of the City’s Council streaming needs.

Information Meeting

An information meeting will be hosted by the City Representative to discuss the City’s requirements under this RFP (the “Information Meeting”). While attendance is at the discretion of Proponents, Proponents who do not attend will be deemed to have attended the Information Meeting and to have received all of the information given at the Information Meeting. At the time of issuance of this RFP a meeting has been scheduled as follows:

When: April 29th, 2024

Where: Video/Phone Conference – Microsoft Teams Meeting

Time: 2:00 PM PST

Proponents interested in participating in this Information Meeting should email their request to purchasing@surrey.ca before April 26th, 2024.

Note: No minutes of the Information Meeting will be provided

ADDENDA

If the City determines that an amendment is required to this RFP, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca and the City Website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form part of this RFP. It is the responsibility of Proponents to check the Websites for addenda. The only way this RFP may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFP or may be relied upon by any Proponent. By delivery of a Proposal the Proponent is deemed to have received, accepted and understood the entire RFP, including any and all addenda.

All inquiries related to this RFP should be directed in writing to purchasing@surrey.ca