Mobile Frozen Food Vending

REQUEST FOR QUOTATIONS

PURPOSE

The Contractor shall provide for the provision of everything required including all skilled labour, tools, materials, and equipment for mobile vending of ice cream and other frozen food products in specific City parks. The sites have been grouped into two separate geographical areas.

SPECIFICATIONS OF GOODS AND SCOPE OF SERVICES

Services to be performed by the Contractor should include but are not limited to the following:
(a) Mobile vending of ice cream and other frozen food products must be in a clean environment;
(b) Mechanical freezer utilizing electricity or dry ice to maintain ice cream in frozen state is provided and in good repair;
(c) Shelving must be easily cleanable and non-absorbent;
(d) Adherence to the Food Premises Regulations as defined by the Fraser Valley Health Authority;
(e) Must provide a garbage container and must pickup all garbage and debris located within 25 meters of the vehicle, which results from the Contractor’s operation;
(f) Every vehicle used by the Contractor must be kept in good repair;
(g) Operation in the City parks identified and only on the days and during the times indicated;
(h) The amplified sound system in the Contractor’s vehicle must be shut off when the vehicle is within park boundaries;
(i) No advertising will be permitted within the park or on the park perimeter (i.e. sandwich boards). All advertising material must be attached at all times to the vehicle or cart;
(j) All vehicles and carts must remain on the parking areas and roadways open to the general public. Vehicles and carts are not to park on pathways or developed park space where traffic will cause damage or to be placed to otherwise interfere with the movement of park patrons;
(k) No member of the general public will be permitted inside the Contractor’s vehicle and all frozen food products must be served to customers while they stand at the exterior of the vehicle;
(l) The Contractor will not permit or allow any person other than a driver licensed under the Motor Vehicle Act, R.S.B.C. 1996, C. 318 and employed by the Contractor to operate any vehicle; and
(m) All Contractor vehicles must have proof of inspection from the By-law Enforcement and Licensing Section of the City of Surrey.

ADDENDA

If the City determines that an amendment is required to this RFQ, the City’s Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca (the “BC Bid Website”) and the City Website at www.surrey.ca (the “City Website”) that will form a part of this RFQ. It is the responsibility of Contractor to check the BC Bid Website and the City Website for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to the contact person named above.