Arena Boards, Wall Signage & Ice Resurfacers Advertising

REQUEST FOR PROPOSALS

PURPOSE
The City of Surrey (the “City”) is seeking a Contractor, specializing in the sales of advertising for athletic facilities, to act as an agent for the City to sell, coordinate, install and maintain suitable advertising placements on City rink board panels, wallboards, and ice resurfacers in ice arenas owned and operated by the City’s Parks, Recreation & Culture Department.

Other interior spaces including but not limited to the ice surface, spectator seating, lobbies, and dressing rooms may be made available if mutually agreed to by the Contractor and the City. Any such opportunities will be evaluated on a case by case basis.

SCOPE OF SERVICES
The Contractor shall diligently install, operate and maintain advertising Services at City ice arenas at the Contractor's sole expense so as to maximize the City’s Annual Revenue Share. The Contractor shall also provide a reporting process for reviewing and approving advertising to be displayed and provide any available promotional value or opportunities and marketing plans.

The Contractor shall furnish everything required to perform all of the requirements of the Agreement including without limitation, any and all materials required but not supplied by the City, all labour, supervision, equipment, tools, fuel, insurance, and all other items incidental thereto, which are necessary to perform the Services at various City ice arenas to the satisfaction of the City, under the direction and supervision of the City’s Department Representative. All Contractor furnished property and materials must meet applicable Federal, Provincial and City laws, codes, and regulations.  The Contractor shall use only those Contractor furnished items that are determined to be satisfactory by the City’s Department Representative in performance of the Agreement.

ADDENDA
If the City determines that an amendment is required to this RFP, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca (the “BC Bid Website”) and the City Website at www.surrey.ca (the “City Website”) that will form part of this RFP.  No amendment of any kind to the RFP is effective unless it is posted in a formal written addendum on the City Website.  Upon submitting a Proposal, Proponents will be deemed to have received notice of all addenda that are posted on the City Website.

All inquiries related to this RFQ should be directed in writing to the contact person named above.