City-Wide Wi-Fi Replacement

Through this Request for Proposals (the “RFP”), the City of Surrey (the “City”) is seeking proposals from proponents (each a “Proponent”) to perform the services described in Schedule A – Scope of Services (the “Services”). That schedule, with such modifications as may be agreed between the City and the successful Proponent(s), will be incorporated into the contract between the City and the successful Proponent(s).

SCOPE OF SERVICES

The City of Surrey (the “City”) is inviting interested parties (hereafter referred to as “Proponent” or “Proponents”) to present proposals for a solution to replace the City’s current system which is reaching its end of life.

Proposals should include a centralized management and control system, access points, appropriate mounting brackets and hardware for all devices, VLAN integration, all necessary software, annual licensing, recurring costs, and on-site training and knowledge transfer for City network administrators. Proponents should note that the City is not interested in a managed solution.

The preference for this RFP is for new access points (APs) to provide similar coverage as is in place today. Ideally, new APs will simply replace old APs using the same mounting location and wiring. Many sites have AP placements imposed by in-building conduit and architecture which makes the relocation of an AP challenging. However, if the Proponent identifies a strong need to relocate APs or to upgrade wiring to assure satisfactory performance of the new Wi-Fi network, then provide details on what would be required.

INFORMATION MEETING

At the time of issuance of this RFP a meeting has been scheduled as follows:

When: September 9, 2021

Where: Video/Phone Conference – Microsoft Teams Meeting

Time: 10:00a.m. (PST)

Proponents interested in participating in this Information Meeting should email their requests to purchasing@surrey.ca

ADDENDA

If the City determines that an amendment is required to this RFP, the City Representative will issue a written addendum by posting it on the BC Bid website at www.bcbid.gov.bc.ca and the City website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form part of this RFP. It is the responsibility of Proponents to check the Websites for addenda. The only way this RFP may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFP or may be relied upon by any Proponent. By delivery of a Proposal the Proponent is deemed to have received, accepted and understood the entire RFP, including any and all addenda.

All inquiries related to this RFP should be directed in writing to the contact person named above.