Cloverdale Flow Monitoring Services (2024-2025)

REQUEST FOR QUOTATIONS

PURPOSE

The City invites Quotations from experienced and qualified Contractors for the provision of flow monitoring Services on City sanitary sewer collection systems, data collection and supply and maintenance of associated equipment necessary for flow monitoring (the “Goods and Services”).

The flow monitoring is required at the sites specified under Section 2, for a period of one (1) year and 3 (three) months, starting January 2, 2024. The Contractor shall provide to the City the draft final report no later than four weeks after the end of the monitoring period and the final report and deliverables no later than 8 weeks after the end of the monitoring period.

The Contractor shall provide:

(a) All necessary equipment and services to complete the flow monitoring and data collection;
(b) Installation, commissioning, and maintenance of flow monitoring and/or data collection equipment;
(c) Hydraulic analysis to support proper placement of monitoring equipment;
(d) Hydraulic analysis of the performance data collected;
(e) Quality assurance programs and procedures to support data integrity, accuracy, and data collection uptime;
(f) All necessary analysis tools/software and data processing/analysis to produce and provide the results and reports requested by the City;
(g) Total integration and management of all phases and services related to the successful performance of the project;
(h) Frequent collection and review of data to ensure any data collection issues are resolved in a timely manner and significant times of no data or poor data do not occur;
(i) Quarterly reports including all flow data collected along with data quality narratives and flow monitoring site maintenance logs;
(j) All performance information generated during the assessment period both in electronic and hard copy formats; and
(k) At the end of the project all the above data and information on a Digital Video Disc (DVD) or a USB Hard Drive/Thumb Drive.

ADDENDA

If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca and the City Website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form part of this RFQ. It is the responsibility of Contractors to check the Websites for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to purchasing@surrey.ca.