High Speed High Volume Copiers and Related Services

REQUEST FOR QUOTATIONS

INTRODUCTION

The City of Surrey (the “City”) invites contractors to provide a quotation on the form attached as Schedule B – Form of Quotation to Attachment 1 – Agreement (the “Quotation”) for the supply of the goods (if any) and services described in Schedule A – Specifications of Goods and Scope of Services to Attachment 1 – Agreement (the “Goods and Services”).  The description of the Goods and Services sets out the minimum requirements of the City.  A person that submits a Quotation (the “Contractor”) should prepare a Quotation that meets the minimum requirements, and may as it may choose, in addition, also include goods, services or terms that exceed the minimum requirements. 

SPECIFICATIONS OF GOODS 

The City invites Quotations from experienced and qualified Contractors for the provision of a high speed, high volume photocopying and digital printing solution.

The City intends to replace existing digital printing equipment located at the City’s Print Shop.  The equipment will be new equipment only.  No used, reconditioned, or remanufactured equipment is acceptable.

The Contractor shall furnish all necessary labour, materials, supplies, and transportation necessary to supply and deliver the Good(s) and any spare parts and performance of the Services in accordance with this Agreement

SCOPE OF SERVICES

The following describe the general service requirements of the City’s Print Shop section that the Contractor will be expected to have the capacity to provide.

The Contractor will provide the photocopier services and equipment as, if and when requested by the City.  The Contractor is to supply, install, deliver and provide new and fully operational equipment and accessories, including operator training, full service maintenance ("FSM"), consumables and supplies by January 15^th, 2022.

ADDENDA

If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca and the City Website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form part of this RFQ.  It is the responsibility of Contractors to check the Websites for addenda.  The only way this RFQ may be added to, or amended in any way, is by a formal written addendum.  No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor.  By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to the contact person named above.