Submissions under review

Closing Date

April 24, 2019

Revised September 24, 2020


Richard D. Oppelt
Purchasing Manager
Finance Department
Tel: (604) 590-7274

Request for Applications for Standing Offer Agreements

The City of Surrey (the “City”) is seeking experienced and qualified equipment owner/operators (the “Contractor”) to supplement the City’s Engineering Department - Operations Division’s own equipment fleet and resources.  The City’s hired equipment program is for owner/operators (the “Contractor”) who have the preferred equipment as outlined in Schedule B, or other pieces of equipment that the Contractor wishes to hire out to the City’s Engineering Department – Operations Division for the time periods may be set out in Schedule B and for emergency projects.  The preceding list is provided as a sample of the equipment that the Applicant may be required to provide.  The City reserves the right to make minor amendments to this list as necessary.  The actual equipment and Services required will vary from project to project.

The Services include a wide variety of small to large-scale projects at various locations within the City on an “as and when” required basis.  The Services include without limitation the supply and delivery of material, the provision of skilled labour, and equipment to perform the Services and other requirements of this RFA-SOA in the City.

The Applicant does not need to offer all equipment in order for its Application to be considered by the City.

The Contractor will be expected to provide labour and equipment necessary for meeting the requirements of the individual project or work request.  All equipment shall be pre-approved by the City’s Fleet Section on an annual basis prior to commencement of any work. The Contractor will also prior to commencement of work on-site become familiar with important site-specific pre-construction check sheet and participate in the pre-construction meeting.

RFA-SOA Document for download: 
Hired Equipment and Services (.pdf)
Schedule B - Application for a Standing Offer Agreement (.doc)

Addendum No. 1 - REVISED CLOSING (.pdf)
Issue Date:  April 10, 2019

If the City determines that an amendment is required to this RFA-SOA, the contact person will issue a written addendum by posting it on the BC Bid Website at (the “BC Bid Website”) and the City Website at (the “City Website”) that will form part of this RFA-SOA. It is the responsibility of Applicants to check the BC Bid Website and the City Website for addenda. The only way this RFA-SOA may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFA-SOA or may be relied upon by any Applicant. By delivery of an Application, Applicant is deemed to have received, accepted and understood the entire RFA-SOA including, any and all addenda.

All inquiries related to this request for RFA-SOA should be directed in writing to the contact person named below.