Cultural Grants Report

Submit your final report detailing your grant initiative.

The 2024 final report is a two step process

Step one: complete the online form below.

Step two: send the following documents to culturalgrants@surrey.ca. 

  • Completed budget using the Cultural Grants Budget Template.   
  • The projected and actual columns must be filled out. Use the same budget document as you submitted with your 2024 application.
  • 3+ photos from the cultural grant funded event, as per the photo/video release form.
  • Use the the following naming convention in your email:

    • Subject line: Organization Name – 2024 final report   

    • Document name(s): OrganizationName_Document name   

 

 

Submit your final report 

As a condition of receiving a grant from the City of Surrey’s Cultural Grants Program and to be eligible to apply for future grants, you are required to complete this final report. This report is due within 60 days following the completion of your grant funded activities.

Once your Final Report has been received and approved by City staff, the remaining 20% of your grant award will be issued to you.

Please review your original application, as you will need to refer to your proposed objectives and budget to complete this final report. 

Contact information

Initiative Information

Type grant you were awarded
• Describe the activities you undertook for your Cultural Grant. Example: a breakdown of what happened on the day(s) of your event.
• Top 5 successes and community impact for the activities you undertook.
• If you had to do this initiative again, what, if anything, would you do differently? What key learnings/ takeaways do you have from it?
• Describe the activities you undertook for your Cultural Grant. Example: a breakdown of what Surrey-based arts and culture activities, events, and/or initiatives your organization undertook for the year.
• Top 5 successes and community impact for the activities you undertook.
• If you had to do this initiative again, what, if anything, would you do differently? What key learnings/ takeaways do you have from it?

Statistics

The Canada Council for the Arts defines a professional artist as one who has specialized training in the artistic field (not necessarily in academic institutions), is recognized as a professional by his or her peers (artists working in the same artistic tradition), is committed to devoting more time to artistic activity, if possible financially, and has a history of public presentation or publication. Artists who meet this description are considered professional whether or not they receive financial remuneration for your project. This definition can be translated to make sense for the types of artists you employ: such as actors, dancers, cultural knowledge keepers, historians, etc.
Total number of audience members, attendees, or participants for in-person activities. For involvement in larger festivals where activities are taking place that are not affiliated with your organization, calculate total interactions rather than total attendees for the larger event.
Total number of directors on your organization’s board.

Demographic questions (optional)

We know that you provide programming that is open and accessible to everyone. In this section, we are looking for information on if you serve specific demographics of people (such as youth, seniors, LGBTQ2S+ communities, etc).

This section is optional, but helps us gather important data that we can use to better serve Surrey residents.

We ask that you only check the boxes for the groups of people who you specifically serve, rather than checking every box to show that you serve everyone. Questions? Email us at culturalgrants@surrey.ca. 
Does your organization specifically provide programming to any of the following age groups?  Select all that apply.
Does your organization specifically provide programming to any of the following groups? Select all that apply.
What languages is your programming directly offered in? Select all that apply.

Certification

We certify that to the best of our knowledge, the information provided in this report is accurate and complete and is endorsed by the organization we represent.

First and last name of the person who certifies, on behalf of the applicant organization.

The information on this application is collected in accordance with s. 26(c) of the Freedom of Information and Protection of Privacy Act and will be used for the following purposes: determining suitability for and awarding of funding, tracking and distributing funding, program development and evaluation, and communication and outreach. Information collected through the application process will be disclosed to the members of the evaluation committee in order to adjudicate this application. In addition, the applicant organization’s name, location of the proposed activity, funded activity, and award amount may be made publicly available, by way of the Internet, should funding be awarded. For questions regarding the collection of personal information, please contact the Manager of Marketing and Communications | 13450 104 Avenue, Surrey, British Columbia, V3T 1V8 | 604-591-4011