Fleet Management Services Automated Vehicle Locator (AVL)

REQUEST FOR QUOTATIONS

SPECIFICATIONS OF GOODS AND SCOPE OF SERVICE
The intent of this specification, is for the supply of services, support, and components to maintain the City’s Geotab Automatic Vehicle Location (AVL) System. The City currently operates approximately four hundred (400) vehicles with an AVL system installed. Currently the City uses the system to locate and track vehicles, and to monitor and track our winter maintenance snow route completion reporting. The system is also used to identify historical vehicle data. The Contractor shall provide details of the service, support, and components including a monthly service plan including cellular data pricing. All licenses required to operate the goods and services will be provided as part of the quotation.

The equipment shall be delivered F.O.B. Destination, Freight Prepaid to the City of Surrey in first class operating condition. If the Contractor must hold equipment until such a time that the City, at its sole discretion, requires them, the Contractor will store the equipment at no additional cost to the City.

Each unit is to be delivered clean and shall be complete with all equipment operable. The unit(s) will be inspected by the City before delivery to determine compliance with the specifications and/or to test its ability to perform its intended use. The Contractor will be responsible for securing any and all inspections required by law, including B.C. Provincial Inspection stickers. Any fee charged for these inspections will be the responsibility of the Contractor.

ADDENDA
If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca and the City Website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form part of this RFQ. It is the responsibility of Contractors to check the Websites for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to purchasing@surrey.ca