Learn about the City of Surrey's Procurement Services Section.
The Procurement Services Section supports all City departments by providing professional expertise in the areas of Procurement Services and Supply Chain Management. Most purchasing is done through the Procurement Services Section, where the staff have several years of consolidated buying and negotiation expertise.
Procurement Services is responsible for determining sources of material, supplies, equipment and services to provide City departments with the best overall value. We maintain a competitive bidding process in accordance with municipal and provincial laws, and issue Purchase Orders and contracts.
We operate in a fair, ethical and prudent manner to ensure that residents of the City of Surrey get the best value and service available for their tax dollars. We give all City suppliers an equal chance to work with us and ensure access to information and protection of privacy.
Opportunities to work with the City of Surrey
Find current and closed Tenders, RFQs and RFPs
Surplus Goods Disposal
Procurement Services is also responsible for the disposal of surplus materials and equipment. Items that can be recycled within City departments are distributed for re-use. Reasonable value is obtained by sending surplus goods to public auction. Currently, the City uses the services of Able Auctions. Visit their website for auction date and times, or call 604-594-2253.
Lost and found bicycles are sent to auction if not claimed. The bicycle serial number is required to investigate if specific bicycles are in storage – please call 604-968-7895. For auction sale dates, call the auctioneer.
Contractors or service companies doing business on City property:
- Must have a valid City of Surrey Business Licence. For more information contact our Bylaw Enforcement & Licensing Section at 604-591-4370.
- Will be required to provide proof of an active WorkSafe BC number or a Clearance Letter from WorkSafe BC.
- Must have a Safety Program in place that meets the requirements of WorkSafe BC.
- Must provide proof that the Insurance Certificates required for each project are secured.
- Must sign and provide a Contractor Health & Safety Expectations - Responsibility of Contractor(s) form.
- Must sign and provide a Prime Contractor Designation Letter of Understanding form.
Co-operative Procurement Services Group
The City of Surrey is an active member in the Vancouver Regional Co-operative Procurement Services Group (VRCPG), which is an amalgamation of local government agencies in the Lower Mainland combining their alike product requirements.
The group has had great success consolidating their standardized products and achieving significant cost reductions as a result of the aggregated volumes. Each commodity is managed by one participating member who administers all the details on behalf of the group. Nothing in these quotes nor any course of dealing between the Procurement Services group members creates a partnership between said members. Each member is free to conduct their own competitive process.
Procurement Services Procedures
For General purchases and Construction Contracts, the City's Purchase & Expenditure Authorization Bylaw states that the acquisition method be:
- a minimum of three verbal or written quotes for purchases less than $25,000 and
- a minimum of three written quotes, proposals or tenders for purchases greater than $25,000.
In some cases, a prequalification will be advertised for interested suppliers.
Purchases are made from local, provincial, national and international sources of supply, depending on the type of service or commodity. The buyer then prepares a Purchase Order (PO) to the supplier.
Many employees are authorized to arrange their own purchases for amounts less than $10,000 on credit terms or by using a purchase card. Purchase Orders are not required by the City for purchases less than $10,000. Suppliers should ensure they reference the employee's name and location on invoices for payment.
City of Surrey
Procurement Services Section
13450 - 104 Avenue
Surrey, BC V3T 1V8
Manager Procurement Services, SCMP