Corporate Reports
Learn about decisions made by the City by reading through Corporate Reports from Mayor and Council and other committees.
Council & Committee Corporate Reports
Council Minutes describe the decisions that were made by Council, but Corporate Reports detail the reasoning and recommendations that are carefully considered.
You can find Corporate Reports for:
- Regular Council
- Regular Council Land Use
- Council-In-Committee
- Finance Committee
These are each represented in the Category drop-down in the search box below.
We have thousands of Corporate Reports available for viewing, so we have provided filters to help you find the one(s) you're looking for. Enter relevant keywords, a category and year of the report to get the most accurate results.
If you know the report number (sometimes referenced in meeting minutes or other documents), enter that into the keyword field. The number is typically a single letter (R, F, C, or L) followed by three numbers (ie. R034).
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Corporate reports search
R087: Approval of the Sale of Closed Portions of Road Allowance adjacent to 11242 and 11250 – 128 Street, 12827 to 12885 King George Boulevard and 12818 to 12884 – 112B Avenue (Step 2)
The intent of this report is to seek Council’s approval to sell the closed portions of road for consolidation with the adjacent development lands at 11242 and 11250 – 128 Street, 12827 to 12885 King George Boulevard and 12818 to 12884 – 112B Avenue.
Regular Council Corporate Report
R088: Quarterly Financial Report - First Quarter - 2021
The purpose of this report is to provide Council with an update on the City’s financial activity for the first quarter of 2021 and to compare this activity with the 2021 Financial Plan and the same period in 2020.
Regular Council Corporate Report
R089: Union of BC Municipalities 2021 Community Excellence Awards
The purpose of this report is to obtain a Council resolution supporting the submission of one project for 2021 UBCM Community Excellence Awards, which is a requirement for submission. The Urban Forest Resources for Outdoor Learning project provides a suite of materials to support Surrey teachers in taking their learning into parks, in a format that is accessible and flexible. Resources include information on how to prepare for park visits, local nature knowledge, a variety of activity ideas and templates for self-guided studies of our local plants and shade trees.
Regular Council Corporate Report
R090: Award of Contract No. 1220-040-2021-0040 District Energy - Energy Transfer Stations Construction
Award Contract No. 1220-040-2021-040 to Pitt Meadows Plumbing & Mechanical Systems Ltd. in the amount of $577,555.65 (including GST) for District Energy – Energy Transfer Stations Construction.
Regular Council Corporate Report
R091: Surrey’s 2021 Youth Environmental Programs
The purpose of this report is to provide information and highlight objectives for this year’s Salmon Habitat Restoration Program (“SHaRP”) and Surrey's Natural Areas Partnership (“SNAP”) teams.
Regular Council Corporate Report
R092: Darts Hill Neighbourhood Concept Plan - Stage 2 Final Report
The intent of this report is to seek Council approval of the Stage 2 Darts Hill Neighbourhood Concept Plan (“Darts Hill NCP”, the “Plan”). The Plan includes a new vision for the Darts Hill neighbourhood, including a land use and urban design concept, parks and open space network, transportation network, and engineering servicing strategy. It also includes a financing and implementation strategy to ensure the necessary delivery of infrastructure and amenities.
Regular Council Corporate Report
R093: Communication Strategy for Plastic Bags and Other Single-Use Items Bylaw
The intent of this report is to seek Council endorse a Communication and Education Outreach Strategy to support businesses to transition from the use and distribution of plastic checkout bags, foam cups and take-out containers to more sustainable, alternative products.
Regular Council Corporate Report
R094: Late City Grant Application – SuperChefs Cookery Society
Approve a grant of $2,500 from the 2021 unallocated City Grants (One-Time) Budget toSuperChefs Cookery Society (“SuperChefs”) towards the virtual Summer Cookery camps that will provide free summer virtual camps to teach children 8-12 years the importance of healthy eating, nutrition, and sports while on their summer break.
Regular Council Corporate Report
R095: Climate Change Action Strategy – Update on Progress and Draft Framework for Community Engagement
The intent of this report is to update Council on progress to date on the development of the Climate Change Action Strategy (“CCAS”) and to seek approval of the preliminary framework proposed to be used in upcoming community engagement to inform the draft CCAS report.
Regular Council Corporate Report
R096: COVID-19: Emergency Operations Centre Update
The purpose of this report is to provide Council a status update of various actions taken in response to COVID-19 since the last Corporate Report which was provided to Council at the April 26, 2021 Regular Council Public Hearing meeting (a copy of Corporate Report No. R085; 2021 is attached as Appendix “I”).
Regular Council Corporate Report
R077: Recommendation for Public Art Poetry Project
The purpose of this report is to provide information on the Public Art Poetry Project opportunity and to obtain Council’s approval to proceed with engaging the listed authors to license poems to be later applied to enhance civic infrastructure.
Regular Council Corporate Report
R078: Recommendation for Indigenous Public Art Projects in Library Facilities
The purpose of this report is to provide information on the Indigenous Public Art Projects in Library Facilities and to obtain Council approval to proceed with implementing the design for public art at the Clayton Library and Community Centre, Cloverdale Library, Fleetwood Library, and Semiahmoo Library.
Regular Council Corporate Report
R079: 2021 Cultural Grants Program – First Supplemental Funding Request
The purpose of this report is to obtain approval for the issuance of four supplemental grants recommended for 2021 under the Cultural Grants Program (Appendix “II”).
Regular Council Corporate Report
R080: Proposed Lease of the Properties Located at 13219 and 13229 – 104 Avenue to CLT 0002 Community Society
The intent of this report is to obtain Council approval to grant a 60-year lease to the CLT Society to allow for the development of a 69-unit affordable apartment building on the Properties for the purpose of relocating the tenants of Sunshine Housing Co-operative (the “Co-op”) from the City property located at 10744 – 133 Street (the “Co-op Site”).
Regular Council Corporate Report
R081: Award of Contract No. 4818-035-11 2021 Robson Utility Improvements
Award Contract No. 4818-035-11 to Richco Contracting Ltd. in the amount of $1,867,036.50 (including GST) for the 2021 Robson Utility Improvements project.
Regular Council Corporate Report
R082: Award of Contract No. 1220-030-2021-013 Supply and Installation of Artificial Turf – Various Park Sites
Award Contract No. 1220-030-2021-013 to AstroTurf West Distributors Ltd. in the amount of $1,094,100.00 including GST, for the supply and installation of artificial turf at two athletic parks.
Regular Council Corporate Report
R083: 2020 Annual Consolidated Financial Statements
The purpose of this report is to provide Council with information about the results of the City of Surrey’s 2020 annual consolidated financial statements, which will then be included in the City’s 2020 Annual Financial Report.
Regular Council Corporate Report
R084: Application for Grant to Union of BC Municipalities Local Government Approvals Program
The intent of this report is to provide Council with an overview of the Union of BC Municipalities (“UBCM”) Local Government Development Approval Program (the “Program”), seek Council’s endorsement of a grant application to secure funding to improve the City’s development approval process, and to request Council support for the City’s overall grant management for the proposed project.
Regular Council Corporate Report
R085: COVID-19: Emergency Operations Centre Update
The purpose of this report is to provide Council a status update of various actions taken in response to COVID-19 since the last Corporate Report which was provided to Council at the April 12, 2021 Regular Council Public Hearing meeting (a copy of Corporate Report No. R076; 2021 is attached as Appendix “I”).
Regular Council Corporate Report
R086: Microsoft Volume Licensing and Maintenance Contracts
This report seeks Council authority for a contract renewal with the Microsoft Corporation (“Microsoft”) for the provision of software licensing, maintenance, and support for the City’s computers, servers, and cloud-based services for a term of three years.
Regular Council Corporate Report
R060: Opportunities to improve the quality of care being provided in Supportive Recovery Homes in Surrey - Consultation
The purpose of this report is to provide Council with written representations provided by members of the public with respect amendments to the Business License Bylaw that seeks to require operators of assisted living residences for supportive recovery (“Supportive Recovery Homes”) to complete a housing agreement with the City as a condition of business licence. This report also seeks to obtain Council’s approval to amend the Surrey Municipal Ticket Information Utilization By-law, 1994, No. 12508, and the Surrey Bylaw Notice Enforcement Bylaw, 2016, No. 18691, to permit the issuance of penalties and fines to operators who are in contravention on the housing agreement.
Regular Council Corporate Report
R061: Recommendation for Temporary Installation of Artwork by Atheana Picha on Surrey Arts Centre Windows
The purpose of this report is to provide information on the Surrey Arts Centre Public Art Project and to obtain Council approval to proceed with implementing the temporary installation of an artwork by Atheana Picha on the windows above the Surrey Arts Centre entrance doors.
Regular Council Corporate Report
R062: Late City Grant Application – Mothers Against Drunk Driving Canada
Approve a grant of $2,000 from the 2021 unallocated City Grants (One-Time) Budget to Mothers Against Drunk Driving Canada (“MADD Canada”) towards the Surrey 2021-2022 School Program that teaches students in grades 7 to 12 about the effects and consequences of impaired driving.
Regular Council Corporate Report
R064: Community Enhancement Partnership Program Grant Application – Spirit Garden Inground Irrigation Project
The intent of this report is to recommend Council award a CEP grant to support the Spirit Garden South Surrey community group for the Spirit Garden inground irrigation project. The first phase of the improvement project was completed in 2017 with the support of the CEP Program. The Spirit Garden South Surrey community group intends to complete the final phase of the garden improvements this year.
Regular Council Corporate Report
R065: Award of Contract No. 1220-040-2019-038 for Wireless Services and Devices
The purpose of this report is to obtain Council’s approval to award Contract No. 1220-040-2019-038 (the “Contract”) to Rogers Communications Canada Inc. (“Rogers”) for the non exclusive supply of cellular wireless service plans and devices for a two-year term with the option to extend for up to three additional two-year terms.
Regular Council Corporate Report
R066: Recommendation for Cloverdale Fieldhouse Public Art
The purpose of this report is to provide information on the Cloverdale Fieldhouse Public Art Project and to obtain Council approval to proceed with completing the design for the Cloverdale Fieldhouse Public Art Project.
Regular Council Corporate Report
R067: Recommendation for Chimney Heights Park Washroom Public Art
The purpose of this report is to provide information on Chimney Heights Park Washroom Public Art Project and to obtain Council approval for staff to contract Jasmine Mingjie Weng to complete the design for the Chimney Heights Park Washroom gate and wall panels.
Regular Council Corporate Report
R068: Award of Contract No. 1220-030-2021-002 for Medical Services – Surrey Police Cell Block
The purpose of this report is to obtain approval to award the Contract No. 1220-030-2021-002 to Rockdoc Consulting Inc. for the provision of medical services for the Surrey Police Cell Block for a five-year period.
Regular Council Corporate Report
R069: License Agreement with Rogers Communications Canada Inc. for Use of Road Allowances
The intent of this report is to obtain Council’s approval to execute a License Agreement with Rogers Communications Canada Inc. (“Rogers”) for the use of the road allowances at 16 locations throughout the City, as illustrated on Appendices “I” through “XVI”.
Regular Council Corporate Report
R070: 2014-2024 Federal Gas Tax - Community Works Fund
The purpose of this report is to update Council regarding the status of the projects approved for previous years Union of British Columbia Municipalities (“UBCM”) Community Works Funding.
Regular Council Corporate Report
R071: Amendments to the Surrey Municipal Ticket Information Utilization and Bylaw Notice Enforcement Bylaws for Waste Contamination
The purpose of this report is to seek Council approval to introduce fines to support the City’s efforts in reducing contamination, primarily in the recycling stream.
Regular Council Corporate Report
R073: Acquisition of Properties at 14510, 14520 and 14540 – 65 Avenue for Parkland and Drainage Purposes
The intent of this report is to seek Council’s approval to purchase the properties at 14510, 14520 and 14540 – 65 Avenue (the “Properties”) for parkland and drainage purposes, consistent with the South Newton Neighbourhood Concept Plan.
Regular Council Corporate Report
R074: Renewal of Government Shared-Cost Transfer Arrangement - Colebrook Dyking District
The purpose of this report is to seek Council’s approval to enter into an arrangement with Her Majesty the Queen in the Right of the Province of British Columbia (the “Province”) to renew the existing shared-cost transfer arrangement of the Colebrook Dyking District.
Regular Council Corporate Report
R075: Community Enhancement Partnership Program and Parking to Patio Program for Outdoor Patio Enhancements
The purpose of this report is to provide Council with information on the CEP’s Façade Enhancement Grant and to attain Council approval to broaden the eligibility of support for the provision of temporary restaurant patio enhancements in response to the COVID-19 pandemic and related Public Health Order restrictions to indoor restaurant services.
Regular Council Corporate Report
R076: COVID-19: Emergency Operations Centre Update
The purpose of this report is to provide Council a status update of various actions taken in response to COVID-19 since the last Corporate Report which was provided to Council at the March 8, 2021 Regular Council Public Hearing meeting (a copy of Corporate Report No. R055; 2021 is attached as Appendix “I”).
Regular Council Corporate Report
R063: First Biannual Intake of Sport Tourism Grants - 2021
The purpose of this report is to obtain Council’s approval for the issuance of grants under the Sport Tourism Grant Program for the first biannual intake in 2021.
Regular Council Corporate Report
R072: Pre-Qualification of Paving Contractors for Arterial, Collector, and Local Road Pavement Rehabilitation Program
The purpose of this report is to obtain approval of a list of pre-qualified paving contractors for arterial, collector and local road pavement rehabilitation program.
Regular Council Corporate Report
R045: Award of Contract No. 4718-020-11 Whalley Boulevard Trunk Sewer and Road Improvements
Award Contract No. 4718-020-11 to Drake Excavating (2016) Ltd. in the amount of $2,207,723.88 (including GST) for the Whalley Boulevard Trunk Sewer and Road Improvements. The construction package related to this Contract includes the installation of a new sanitary trunk sewer along Whalley Boulevard from 100 Avenue to the SkyTrain access. This work will support the development of growth in City Centre by providing additional capacity for sewer conveyance.
Regular Council Corporate Report
R046: Closure of Road Allowance Adjacent to 14933 Colebrook Road
The intent of this report is to seek Council’s approval to close and remove a portion of Panorama Drive as road allowance for the consolidation and development with the privately-owned adjacent property 14933 Colebrook Road (the “Adjacent Property”).
Regular Council Corporate Report
R047: Renewal of the Fleetwood Business Improvement Area
The purpose of this report is to obtain Council approval to adopt the Bylaw to renew the Fleetwood Business Improvement Area (“Fleetwood BIA”) for another five-year term.
Regular Council Corporate Report
R048: Surrey Official Community Plan – 2021 Minor Amendments
The purpose of this report is to obtain Council approval of the minor amendments, mainly including density and separation, to Surrey Official Community Plan Bylaw, 2013, No. 18020 (“OCP”) and include minor text adjustments to the Urban and Commercial Designations, as well as Form and Character Development Permit Guidelines pertaining to building separation distances for low-rise and medium-rise buildings, and to high-rise building floor plate maximums.
Regular Council Corporate Report
R049: Award of Contract No. 1220-040-2020-061 for Janitorial and Custodial Maintenance Services – Police Facilities
The purpose of this report is to obtain approval to award the Contract No. 1220-040-2020-061 (the “Contract”) to Acom Building Maintenance Ltd. For a one-year term for the provision of annual janitorial and custodial maintenance services (“the Services”) for police facilities, with an option of up to four additional one-year terms at the City’s discretion.
Regular Council Corporate Report
R050: Award of Contract No. 1720-005-11 New Traffic and Pedestrian Signals
Award Contract No. 1720-005-11 to Crown Contracting Ltd. in the amount of $3,586,388.00 (including GST) for the New Traffic and Pedestrian Signals project at various locations throughout the City. The construction package related to this Contract consists of the installation of five new traffic signals, three new pedestrian signals, and one traffic signal upgrade.
Regular Council Corporate Report
R051: Partnering Agreement between the City of Surrey and Peninsula Estates Housing Society and Land Exchange at 15153 – 20 Avenue
The purpose of this report is to obtain Council approval for a Partnering Agreement between the City and Peninsula Estates Housing Society (“PEHS”) that outlines the form of assistance the City may provide PEHS and a proposed Land Exchange Agreement between the City and PEHS that covers the transfer of the City-owned property at 15153 – 20 Avenue (the “City Lot”) to PEHS in return for a 731.4 m2 road dedication (“Road Dedication Area”) from PEHS owned property located at 15077 – 20 Avenue (the “PEHS Lot”).
Regular Council Corporate Report
R052: Recommendation for 2021 Public Art Street Banners
The purpose of this report is to provide information on the Public Art Street Banner Program and to obtain Council approval for staff to contract Nicoletta Baumeister to complete the design for the 2021 public art banners. These banners are to be installed on approximately 125 street poles near significant cultural destinations in Surrey.
Regular Council Corporate Report
R053: Love Where You Live – Surrey Clean-up and Beautification Initiative
The purpose of this report is to provide Council information on the third annual “Love Where You Live” (“LWYL”) campaign, set to be launched on April 22, 2021.
Regular Council Corporate Report
R054: Pattullo Bridge Replacement Project Municipal Agreement – Future Amendments
The purpose of this report is to obtain Council authorization for the General Manager, Engineering to execute future amendment(s) to the Municipal Agreement on Council’s behalf, in relation to the Pattullo Bridge Replacement Project (the “Project”). This will allow the City to accept a number of minor technical amendments to the Municipal Agreement that have already been discussed with the Province, including modifications to driving and parking lane widths, multi-use pathway segments, and a pedestrian crosswalk.
Regular Council Corporate Report
R055: COVID-19: Emergency Operations Centre Update
The purpose of this report is to provide Council a status update of various actions taken in response to COVID-19 since the last Corporate Report which was provided to Council at the February 22, 2021 Regular Council Public Hearing meeting (a copy of Corporate Report No. R043; 2021 is attached as Appendix “I”).
Regular Council Corporate Report
R056: Surrey Transportation Plan: Phase 2 Understanding Community Values
The intent of this report is to provide an overview of the findings of the Surrey Transportation Plan (“STP”) Phase 2 “Understanding Community Values” Engagement process, which took place from October 13 to November 27, 2020.
Regular Council Corporate Report
R057: Award of Preliminary Design: 84 Avenue, King George Boulevard to 140 Street
The intent of this report is to obtain approval to award engineering services for the field investigation, preliminary design and public engagement of 84 Avenue between King George Boulevard and 140 Street, on the south side of the Bear Creek Park Reservation Area, as illustrated on the map attached to this report as Appendix “I”.
Regular Council Corporate Report
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